Vacancy Details
Vacancy
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Details
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Vacancy Number
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44/2023
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Title
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Operations Support Officer
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Description
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PRINCIPAL ACCOUNTABILITIES:
1. Ensures that all moneys received over the counter are accounted for by issuing the relevant receipts to customers in an efficient and timely manner. This includes receipting of all EFTPOS, Visa Card transactions, M-Paisa/MyCash QR scan transactions and Western Union transactions.
2. Ensures that all moneys received through the mail are accounted for by issuing the relevant receipts and noting the receipt numbers on the Money Inwards Register.
3. Ensures that all moneys are banked intact daily by preparing the daily banking and ensuring that the total cash received for the day agrees with the total receipts issued for the day (BMS- Cashier printout total) and Banking Register.
4. Ensure that correct amounts are receipted to client accounts with correct BMS and GL codes. The officer is required to have a good understanding of relevant transaction codes.
5. Ensure that all internal control procedures in relation to handling of cash are strictly adhered to as per the Accounting Manual.
6. Operates the Petty Cash Imprest System and organize replenishment when the float balance reaches to 25% of the total facility. Also responsible for managing any other floats like Western Union etc.
7. Ensures that all receipts issued are sent to respective customers/companies. Proper serial control should also be maintained for any manual receipts/field receipts issued.
8. Ensure that monies received for NZSLS clients are reimbursed by Fiji Development Bank and credited to the appropriate accounts on the same day.
9. Responsible for all loans discharge worksheets for all Centre’s & branches:
a. Preparation of relevant journals for bank fee, interest/fees in suspense, provisions, partial withdraw of undrawn balances and interest income
b. Preparation of payment vouchers for refund cheques and refund letters to clients
c. Keying PVAs for close & delete accounts thus ensuring paid off accounts are properly cleared.
d. Prepare a monthly report of all close/delete accounts for record.
10. Keep and maintain adequate stock on hand of all source documents (cheque leaves, deposit books purchase order books, tax invoice books, journals, BMS receipts and field & office receipt books) and request printing of the documents when the need arise. Carries out the monthly stock take of all source documents and forward to the Team Leader Operations for review.
11. Relief Payments Team whilst Payment Officer is on leave and/or during busy period as when directed by the Team Leader Operations.
12. Review and reformat FSC cane proceeds schedule and upload it into BMS and liaise with network to process the cane proceeds thorough the respective EFT portals.
13. Attend to the other administrative functions of the division such as ordering stationeries, collecting mails and distributing, preparing absence report, maintaining the filing system. Also responsible for proper filing and scanning of documents.
14. Assist with the dissemination of the six-monthly statements for within seven days from the date of printing.
15. Responsible in preparing variance report for month of the department.
16. Any other related duties assigned by the Team Leader Operations or the Manager Finance.
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Qualification
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Diploma in Accounting, Business studies or Banking from a reputable tertiary institution.
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Experience
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At least 2 years’ experience in similar role.
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Salary
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$25,534
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Term
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0
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Start Date
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12/12/2023
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End Date
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12/19/2023
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