Vacancy Details
Vacancy
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Details
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Vacancy Number
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2/2023
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Title
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Manager Securities & Conveyancing
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Description
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Principle Responsibilities:
1. Accountable for the daily operational effectiveness of the Security Documentation Team, Legal
Support Officers and other Officers reporting to this position ensuring all tasks performed are in
line with FDB policies and procedures and in compliance with the relevant regulatory
requirements.
2. Oversee all pre to post settlement formalities.
3. Ensure that all loans settlement and discharges are executed in a timely manner.
4. Record keeping- managing record and ensure the settlement, renewals of securities and discharge
of loans are correctly recorded in Registers, Bank system (BMS) and the Personal Property
Registry (PPSR) and are up to date at all times.
5. Compile monthly and quarterly management reports, including Compliance checks within strict
timelines.
6. Liaise and maintain professional relationships with law firms, other financial institutions,
statutory bodies and Government Offices to ensure searches, consents, registrations and
settlements are attended to in a timely manner.
7. Monitor and manage securities, aging of outstanding security documentation, securities renewals
on Personal Security Registries and other relevant Registries and discharge’s and the timely
issuance of pre-advice and post advice letters.
8. Supervise, monitors, guides and advise subordinates on matters related to their work and
undertakes (depending on complexity of instruction) the preparation of all security
documentations and conveyancing matters.
9. Accountable for the preparation and administration of all security documents conveyancing
matters.
10. Approving all BMS updates including.
11. Provide clearance of all Form 14.4 and 14.3 release.
12. Approve and file all security documents loaded on the Personal Property Securities Registry
(PPSR) and ensure that such registration is attended to in a timely manner.
13. Ensure that all administration requirements are met by maintaining register to update security
documentation, discharge and renewals, completion of all records, documents as appropriate,
regular update of security packets where appropriate and loan Centers regularly informed of
progress, particularly so if there are delays in completion of securities for reasons beyond the
Unit’s control.
14. Verification of summary of securities completed by Security Documentation Officers and seal off
security packets. Ensure that proper control is in place to finalize all outstanding matters to
facilitate sealing of security packets.
15. Ensure that proper control for work carried out by Officers under the supervision of this position
and subordinate staff conduct their duties in accordance with the Bank’s instructions/procedures
and within the confines of the law.
16. Conduct trainings on Security Documentation as and when required by the Training Division and
conduct on the job training for the team in consultation with Manager Legal Services.
17. Ensure the prompt preparation and completion of security documents and agreements/deeds
with a high degree of accuracy and reliability.
18. Communicates Department’s plans to team members and motivates staff to achieve performance
target.
19. Assess and submit staff performance subordinate to this position and ensure that this is
submitted to the General Manager Business Risk Services on time.
20. Ensure all internal customer complaints are addressed as per the Bank’s customer complaint
framework.
21. Coach, mentor and counsel staff in consultation with General Manager Business Risk Services
where necessary.
22. Conduct and complete Training Needs Analysis for subordinates.
23. Any other related duties assigned by General Manager Business Risk Services responsible
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Qualification
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A Degree in Commercial Law from a recognized tertiary institution.
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Experience
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• At least 5 years’ experience in conveyancing works at a Law Firm, experience in legal
documentation and related discipline.
• At least 10 years' experience as a Conveyancing Officer if no formal legal qualification is
held.
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Salary
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$55,968 - $83,952
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Term
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3
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Start Date
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1/13/2023
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End Date
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1/19/2023
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